Administrative Assistant

Des Moines, IA

Full Time

Mid Level

Job Title: Administrative Assistant
Location: Des Moines
Reports To: Cash Flow Manager
Job Type: Full-Time
Direct Reports: None
Hours: 8:00 AM - 5:00 PM

About Us:
Established over 20 years ago, we are known for our industry expertise and unwavering reliability. We take pride in delivering high-quality electrical, HVAC and plumbing services to our residential and commercial clients throughout Iowa, Nebraska, Kansas and Missouri.

Job Summary:
We are seeking a detail-oriented and organized Administrative Assistant to join Team Kline. This role will support daily operations, address customer inquiries, and assist with billing and other office-related management tasks. The ideal candidate is a proactive problem-solver with excellent communication and multitasking skills.

Key Responsibilities:

Greet visitors in person and over the phone, providing a positive first impression
Answer and direct phone calls, emails and other correspondence as needed
Assist with travel arrangements. Booking hotel rooms and flights when necessary
Assist with event and party planning and management
Maintain office supplies, ordering and organizing supplies as needed
Perform basic clerical tasks, including filing, faxing, mailing, and shipping
Sort and distribute daily mail and other correspondence
Assist with office organization and light housekeeping tasks
Process customer requests quickly and efficiently
Accurate and reliable data entry
Perform other administrative duties as assigned

Qualifications:

High school diploma or equivalent
1-3 years experience in an administrative or office support role
Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer knowledge
Strong organizational and time management skills
Excellent verbal and written communication skills
Ability to multitask and work in a fast-paced, ever-changing work environment
Must have reliable transportation as this is an in-person position
Ability to accurately type 50 wpm

Physical Requirements & Work Environment

Prolonged periods of sitting at a desk and working on a computer
Frequent use of a telephone and computer to communicate with customers and teammates
Occasional lifting of office supplies, files and equipment up to 25 pounds
Ability to move freely around the office to access files, office equipment and interact with team members
Regularly required to talk or hear and occasionally required to stand, walk and reach with hands and arms

Why Team Kline?

Competitive Benefits: Comprehensive medical, dental, vision, life insurance, and short-term disability plans. Team Kline covers long term disability 100%.
Financial Security: 401k with a company match, plus our amazing Employee Stock Ownership Plan (ESOP)!
Paid Time Off: Company paid holidays, and up to five weeks of paid time off!
Training & Growth: Accredited on-site apprenticeship partnered with Hawkeye Community College for Electrical and HVAC, and ABC of Iowa for plumbing apprenticeships. Career advancement and career development opportunities
Fun Perks: Company outings, opportunities to win cash prizes, and a team environment like no other.

If you’re ready to take the next step in your career with a company that values you and your contributions, then we can’t wait to meet you!

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Who referred you to this position? Enter their first and last name here.

Do you have a valid driver's license?*

What's your citizenship / employment eligibility?*

Are you 18 years of age or older?*

Desired salary*

Earliest start date?

How did you hear about this position / Team Kline?*

1. Accuracy of Information: I certify that the information provided in this application and any accompanying documents is true, complete, and correct to the best of my knowledge. I understand that any misrepresentation or omission of facts in my application, resume, or during the interview process can be grounds for disqualification from further consideration or termination of employment if hired.

2. Probationary Period: I understand that if I am hired, my employment will be subject to a 90-day probationary period. During this time, my performance and suitability for the position will be evaluated, and my employment may be terminated at any time without prior notice or reason.

3. At-Will Employment: I acknowledge that if I am hired, my employment will be at-will. This means that either I or the company can terminate the employment relationship at any time, with or without cause, and with or without notice.

I have read, understand, and agree to the above terms and conditions. I understand that my "Yes" to this question is equivalent to my signature and will become part of my employment records with Team Kline.*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*

Submit Application

Do you want to work for a company where your efforts are not only appreciated and acknowledged, but also well compensated?

Do you like the thought of working with a team where 100% employee ownership means every member of the team is working towards the same goal?

Do you want to become part of an amazing company that is growing?

THEN THIS IS THE CAREER YOU'RE LOOKING FOR!

Administrative Assistant

Apply for this position